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Student Organization Resources

Student Organization Field Guide

The information in this Field Guide is vital for all presidents, executive boards, advisors and members of student organizations. All student organization leaders, members and advisors should take the time to review all the material in this handbook. This information will be useful as the student organization makes decisions throughout the academic year.

Event Planning Information

Please see the Clubs & Organizations Field Guide for the most complete information about planning events as a Registered Student Organization at Lander.

You can find a few helpful links below.

 

Reserving a Campus Facility

Clubs and Organizations are no longer required to complete a separate facility request form. To reserve a space on campus, simply fill out the “Time and Location” section in the Event Request Form on Involve.

Remember: Event Requests must be submitted NO LATER than 2 weeks before the event date. Auditorium events may be requested at least a semester before.

Your request will be reviewed by area coordinators, and a confirmation email will be sent once the location has been reserved and the event has been approved.

Promoting Your Event

Spread the word and build excitement about your event!

Student Activities Marketing Assistance Form
Click below to fill out a form to receive assistance on advertising your program or event.

Click here to complete a marketing assistance form

Social Media: LU Student Life

Involve Event Calendar

Your event will automatically be added to the Involve Event Calendar once it has been approved.

Digital Flyers on Dynasign

Want to promote your event on campus TVs and digital kisoks Submit your request here!

Flyer Parameters:

  • Flyers should be an image file - jpg, png, gif.
  • Flyers for the TV screens should be 1024px X 768px (a 4:3 ratio).
  • Flyers for the larger kiosks should be 1080px X 1920px.
  • Slides are on-screen for 10 seconds, so keep the text to a minimum.
  • Announcements should be submitted at least 2 weeks in advance.

Flyers and Posters

Advertisements (posters, flyers, announcements, etc.) may be placed on tack strips and bulletin boards ONLY. Posting on walls and windows will not be permitted and will be taken down with no warning. Lander University has a strict non-solicitation policy and, as such, outside organizations, agencies or businesses are NOT allowed to post flyers on campus. This includes, but is not limited to, posters, flyers, windshield flyers, handbills, etc. Outside agencies are permitted to advertise in approved university publications, magazines, etc. Lander students, faculty and staff are the only persons allowed to post materials on campus. All posters, flyers, announcements, etc., must be approved and stamped by the Department of Campus Engagement to be posted on campus. You may need to present the Event/Facility confirmation when getting flyer approved. Organizations not in good standing will not be allowed to post any materials on campus. Additional rules for the posting policy are as follows:

  • Items being posted may be no larger than 12”x18”. 
  • All posters, flyers, announcements, etc., must include the organization’s name or department name that is sponsoring the event, time of the event and place of the event. 
  • Events may not be publicized until the facility request is approved and the sponsoring group receives a room confirmation from Elizabeth McCune. The event must also be approved on Involve. 
  • Space requests for posters and flyers will be taken on a first-come, first-serve basis and no space is guaranteed.
  • Off-campus events may NOT be advertised on campus unless the event is directly connected with a particular university division OR if the event is an organization-sponsored fundraiser for philanthropy (car wash, etc.). Social events may not be advertised, even for philanthropy. The organization/division name must be identified on the flyer/banner and must be approved and stamped by the Department of Campus Engagement. 
  • Flyers, posters, announcements, etc., may not use images or texts of alcohol to advertise an event or publicize an event where alcohol is being served. Sexually explicit, offensive or otherwise suggestive flyers or posters will not be approved.
  • The use of sidewalk chalk must first be approved by the Department of Campus Engagement.
  • All posters, flyers, announcements, etc. must be stamped and approved by the Department of Campus Engagement before displaying. 

Marketing materials must be removed within 72 hours following the event.

The following sanctions may apply for failure to comply with the posting policy:

  • First offense — Letter from the Department of Campus Engagement outlining the posting policy and the nature of the infraction; a written warning.
  • Second offense — Temporary loss of posting privileges for 3 months (during the academic year). 
  • Third offense — Temporary inactivation of organization (effective for 6 months during the academic year).
Where to hang flyers on campus

XLR-Radio

Please remember that your event must be approved by the Office of Campus Engagement before being promoted on campus.

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