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You should send a letter within 24-48 hours after an interview. The purpose of the letter is to:

  • Show your appreciation for the employer interviewing you
  • Remind the employer of your qualifications and any key points from your interview
  • Express your interest in the position and in the organization
  • Follow-up with any additional information requested by the employer

Thank you letters can be handwritten or emailed. Handwritten letters are more formal. It shows the employer that you made the effort and took the extra time to write a letter.

  • Emailing a letter is appropriate when you want the employer to receive it quickly. For example, you may want to send an email if the employer plans to have a final decision made within 24 hours. Emailing a letter may also be appropriate if an employer spends a great deal of time out of the office.