Information Technology Services
Electronic Mailing Lists Policy
The purpose of this document is to outline and establish consistent guidelines for an acceptable use policy for the Lander University e-mail list server.
The purpose of Lander University’s e-mail list server is to provide list serve services to faculty, staff and university sponsored organizations for conducting University business. This type of service allows the faculty and staff of Lander University to conduct collaborative work efforts and share information with multiple students, coworkers, and colleagues through the ability of addressing e-mail messages to a single list serve address.
Creation of Lists
Lists can be created for individual faculty or staff members, and university sponsored organizations, at the request of the organizations sponsor. The employee requesting a list will become the administrator for the requested list.
Lists will only be created after the requesting employee has completed an introductory session on how to administer and maintain the respective mailing list.
Deletion of Lists
The list administrator is responsible for notifying ITS when the list is no longer needed.
Password Administration
Each mailing list has an Administrative password. The list administrator will be provided the default password at the time of creation. The list administrator should change this password every 90 days.
List Administration
Administration of each mailing list is solely the responsibility of the administrator of the list. The List Administrator is expected to maintain their requested list in an appropriate fashion, and to understand the consequences of various configuration settings. ITS will review, recommend and explain configuration settings at the request of the list administrator. ITS will not make list administration changes for a list beyond the initial configuration. After appropriate training the list administrator maintains and assumes responsibility for errors in configuration of the individual list.
Membership on Mailing Lists
The use of University Maintained Mailing lists should be restricted to Official University business. Currently Lander maintains three such lists for students, faculty and staff. These lists will be for the distribution of official communications, unless approved by the President or a Vice-President. These lists require mandatory participation by all faculty and/or staff employees, and students.
Lists may be created for faculty in support of classroom activities such as for a particular class or class section. In the event of these types of lists the professor will decide if list participation is mandatory for the class.
All other mailing lists must be based on voluntary membership. The list administrator is responsible for administering and maintaining the list, and to ensure that members of the list agree to participate in the list. Upon request, the list maintainer must remove any individual from the list. The list administrator must provide all communication on the list information regarding unsubscribing from the list.
*NOTE – ITS personnel will not subscribe and unsubscribe members to a list. This is the responsibility of the List Administrator.
Prohibited Uses
Each list is to have an acceptable use policy. The correspondence on these lists should still adhere to the acceptable use policy as they originate at Lander and carry the Lander name.
The Lander University Mail systems are not to be used for the following:
- Personal gain
- Chain letters (e.g., any communication which requests or demands the recipient forward the message to one or more individuals)
- Solicitations for contributions for non-University sponsored entities
- “Get rich quick or pyramid schemes”
- Deliberate acts associated with denying, interfering with or disrupting service of Lander’s e-mail service or that of any other agency.
- Attempts to perform mass mailings to the entire campus (or a large subset of the campus) of a non-official nature, which has a negative impact on the daily operation of the University.
- Any unlawful activity.
E-mail services are not to be used for any type of harassment of an individual or organization. If you feel you are receiving e-mail of this nature, report any and all occurrences to ITS at (864) 388-8234. Users will need to keep both printed and electronic copies of the harassing e-mail; this will help locate the individual who is harassing them
